Compare
YayTrack vs. the traditional TC
Against an in-house desk, and against an outsourced TC service.
Built for MD, VA, DCBroker-audit readyYour data stays yours
What coordination costs
Outsourced TC$350+per fileTypical per-file coordination fee, invoiced deal by deal.
In-house admin~$25per hourTypical loaded hourly cost, before hiring, training, and coverage.
YayTrack$49per agent / monthEvery file tracked, with unlimited active transactions on the Team plan.
Outsourced and in-house figures reflect typical transaction coordination costs in most U.S. markets. Your costs vary by brokerage and volume.
How they compare
YayTrackOne platform
In-house TCSpreadsheets + staff
Outsourced TCPer-file contractor
Deadlines & timeline
Contingency & inspection dates auto-generated from the contract
Manual
Escalating reminders before a date is missed
Calendar
Email only
Live pipeline board across every active file
Reusable buyer-side / listing-side checklists
DIY
Documents & compliance
Versioned document vault per transaction
Shared drive
Their system
Built-in e-signature with live status
Add-on
Add-on
Required-document rules flag gaps before broker review
Time-stamped audit trail for broker sign-off
On request
Cost & ownership
Pricing published up front, visible before you commit
Salaried
$350+ / file
Client data and history stay yours, exportable anytime
Scales without adding coordinator headcount
Variable
Branded client portal with milestones & next steps
Collaboration & AI
AI intake reads a ratified contract to open the file
AI-drafted plain-English status updates for any party
Scoped vendor access for lender, title & inspectors
Email
Email
Files stay in-house if a coordinator leaves
At risk
Outsourced pricing reflects typical per-file transaction-coordination fees in most U.S. markets. Your costs may vary by brokerage and deal volume.